Conference Prep List for the 2025 SFWC
It’s almost time for the 2025 San Francisco Writers Conference!
We can’t wait to see you at the conference from February 6th-9th, 2025. But before you arrive at the Hyatt Regency San Francisco, we wanted to share some important information to help you prepare for the event.
From parking tips to wifi passwords, we’ve got you covered. As always, we’ll have a dedicated group of volunteers at the conference ready to assist you with any concerns or challenges.
Keep scrolling to check out all the details!
Conference Essentials
First-Time Attendees: New to the conference? Here are some sessions and events that will help you get integrated into the conference:
- Making This Your Best Writers Conference Ever
- Harvey’s Dinners – A great way to meet other attendees
- Nightcaps & Networking – Start making friends on the first day!
- Gala – Networking event
- Other events – Sips & Stories After Dark; Keynote sessions and Poetry and Jazz evening
Parking:
Hyatt Regency San Francisco offers indoor valet service with in-and-out privileges (Drumm Street entrance) as well as self-parking (3 Embarcadero Center).
EVC Charging Stations
Self-Park Garage has 2 Sema Connect charging stations for self-parking.
Rates – $2.00 for the first 4 hours, $6.00 for every hour after.
Self-parking is currently in Embarcadero 3 and is $37 overnight, no in and out privileges.
Valet Parking is $85 and has in and out privileges.
Getting around
The Hyatt Regency is conveniently located, with the city right at your doorstep. Whether you’re coming or going, you’ll find:
The California Street cable car stops on the corner right outside the street entrance to the hotel.
Historic Street Cars run along Embarcadero and Market streets, carrying you to most of the museums and tourist destinations in the city.
Embarcadero BART Station is just across the street.
San Francisco International Airport (SFO): 14.8 miles via BART or vehicle
Oakland International Airport (OAK): 19.6 miles
Travel Tips
Registration
On Thursday, check in at our Registration Desk located in the lobby of the Hyatt Regency, right beside the Eclipse sculpture and fountain, beginning at noon. There you’ll receive the good stuff: your badge, info packet, schedule, and more! From Friday morning on, Registration will be in the Grand Foyer on the Street Level.
What to Bring to the 2025 SFWC
Health and Safety
For the 2025 SFWC, masking is now recommended, not required.
We suggest wearing masks at the conference, especially indoors in sessions, if a room is full. We also recommend masking as you travel to the conference in airplanes or on any other form of public transit. Many presenters have reported zero travel illnesses since masking. Our conference is in February, the heart of flu season. Presenters plan to keep masking on airplanes for their own health and happiness and advise you to do the same.
A deferment to the 2026 conference is offered if you become sick at the last minute. Anyone who is visibly ill may be asked to leave. All numbered sessions are being recorded and will be available to attendees for one year. Masks and hand sanitizer will be provided on-site.
Packing for the Event
Winter in San Francisco can be a wild ride, with conditions ranging from cool and foggy to warm and sunny. Layers are recommended along with good walking shoes so you can explore the city! And don’t forget to bring a semi-swish outfit or two for our Gala and other fun evening events.
Still got questions?
That’s OK, we have answers! Whether you’re wondering about our online bookstore at the event, or how to find Lost & Found, our FAQs page covers many of these topics. And if you don’t see what you’re looking for, contact [email protected].
Warmest Greetings from San Francisco,
– The 2025 SFWC Team
P.S. You can follow us on Facebook and Instagram. And for more active participation in our community (such as weekly motivation, and monthly AMAs about writing and publishing) you can join our SFWC Discord server. You’re part of our community now, and we’d love to hear from and interact with you more.
As always, our website is the best way to find out the latest information between newsletters. So visit us often at SFWriters.org.
